To use your business email account in Microsoft Outlook, you need your email address, password and mail server connection details.
Information you need
- Email address
- Account password
- Incoming mail server
- Outgoing mail server
- IMAP and SMTP ports
- SSL/TLS settings
1. Add an account in Outlook
Open the account setup screen in Outlook and enter your business email address.
2. Choose IMAP
IMAP is normally the preferred option when users access email from several devices because folders and message status remain synchronized.
3. Enter incoming mail settings
Use the IMAP server hostname, port and encryption settings supplied by your email provider.
4. Configure SMTP
Enter the outgoing SMTP server details. SMTP authentication should normally be enabled.
5. Test the account
After setup, send a test message and verify that both incoming and outgoing email work correctly.
Common setup mistakes
- Incorrect username
- Wrong SMTP port
- Incorrect SSL/TLS selection
- SMTP authentication disabled
- Old or incorrect password
Conclusion
With correct IMAP and SMTP settings, a business email account can usually be configured in Outlook within a few minutes.