{"id":66,"date":"2026-09-28T13:56:18","date_gmt":"2026-09-28T10:56:18","guid":{"rendered":"https:\/\/mx1mail.com\/blog\/how-to-migrate-business-email\/"},"modified":"2026-09-28T13:56:18","modified_gmt":"2026-09-28T10:56:18","slug":"how-to-migrate-business-email","status":"publish","type":"post","link":"https:\/\/mx1mail.com\/blog\/en\/how-to-migrate-business-email\/","title":{"rendered":"How to Migrate Business Email to a New Provider"},"content":{"rendered":"<p>Moving business email to a new provider involves more than creating new mailboxes. Existing messages must be preserved, DNS changes need to be planned and users should experience as little interruption as possible.<\/p>\n<h2>What is email migration?<\/h2>\n<p>Email migration is the process of moving mailboxes and messages from one email infrastructure to another.<\/p>\n<h2>1. Inventory existing accounts<\/h2>\n<p>Prepare a list of employee mailboxes, departmental addresses, aliases and mailbox sizes.<\/p>\n<h2>2. Create accounts on the new platform<\/h2>\n<p>Creating users before DNS changes are made allows the new system to be prepared in advance.<\/p>\n<h2>3. Transfer historical email<\/h2>\n<p>In IMAP-based environments, existing messages can often be copied to the new system while preserving folders.<\/p>\n<h2>4. Plan DNS changes<\/h2>\n<p>MX, SPF, DKIM and DMARC records must be updated for the new service. Keeping old and new systems available during a short transition period can reduce disruption.<\/p>\n<h2>5. Update user devices<\/h2>\n<p>Outlook, mobile devices and other mail applications must be configured with the new server settings.<\/p>\n<h2>6. Test delivery<\/h2>\n<p>After migration, test incoming and outgoing email with several external providers.<\/p>\n<h2>Conclusion<\/h2>\n<p>A successful business email migration requires planning across mailbox data, DNS configuration and user devices.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to move business email to a new provider while preserving mailboxes, messages, DNS settings and user access.<\/p>\n","protected":false},"author":0,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[18],"tags":[96,161,81],"class_list":["post-66","post","type-post","status-publish","format-standard","hentry","category-business-email","tag-dns-en","tag-email-management","tag-email-migration"],"_links":{"self":[{"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/posts\/66","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"replies":[{"embeddable":true,"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/comments?post=66"}],"version-history":[{"count":0,"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/posts\/66\/revisions"}],"wp:attachment":[{"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/media?parent=66"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/categories?post=66"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mx1mail.com\/blog\/wp-json\/wp\/v2\/tags?post=66"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}